Read:OutLoud® Bookshare Edition User Guide

Copyright ©2008 Don Johnston Incorporated www.donjohnston.com

To use this guide, click a topic in the Contents to get help. To return to the Contents, click the Back arrow on the toolbar.

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Contents

What is Read:OutLoud Bookshare Edition?

How to Use Read:OutLoud Bookshare Edition

Keyboard Shortcuts

Sign In to Teacher Central or Student Central

Teacher Central

Student Central

Menus in Read:OutLoud Bookshare Edition

Speech Abbreviations

What is Read:OutLoud Bookshare Edition?

Read:OutLoud Bookshare Edition is a text reader that allows you to hear your Bookshare books read aloud. It also provides additional supports to strengthen your reading comprehension skills.

Use Read:OutLoud Bookshare Edition to:

  • Read books from Bookshare
  • Create an outline
  • Create notes
  • Look for information on the Internet
  • Create and add to your Bibliography

Many of the procedures in this guide ask you to click buttons on the Advanced Toolbar. To change from the Simple Toolbar to the Advanced Toolbar, in the View menu, select Simple/Advanced Toolbar.

If you change from the Simple Toolbar to the Advanced Toolbar, it is a good idea to switch from the Large Toolbar to the Small Toolbar (in the View menu, select Small/Large). This allows you to see all of the toolbar icons on one row.

How to Use Read:OutLoud Bookshare Edition

Before you open a book in Read:OutLoud Bookshare, you need to know where it is saved on your computer.

  • If you are logged into Read:OutLoud Bookshare Edition when you download a book, the book is saved in these folders: DonJohnston\SOLO\Content\eText\_Books.
  • If you are NOT logged into Read:OutLoud Bookshare Edition when you download a book, the book is saved in your My Documents folder.

Where Do I Start?

  • If you already have a book downloaded on your computer, you can open the book by following the procedure in Open a Book That is on Your Computer.
  • If you don’t have a book on your computer, see Download a Book from Bookshare first.

Open a Book That is on Your Computer

  1. On your Desktop, double-click the Read:OutLoud Bookshare Edition icon.
  2. In the Insert menu, select Add eText. The Add eText Book window appears.
  1. Select the file you want to open and click Open.

Download a Book from Bookshare

  1. On your Desktop, double-click the Read:OutLoud Bookshare Edition icon.
  2. Log in to Bookshare and search for your book.
  3. Click Download DAISY.
  4. In the Downloads window, click Open. The folder containing a packed version of your book opens.
  5. Double-click your book.
  6. In the Bookshare Book Unpack window, click Unpack.
  7. In the Select Save File Folder window, click Open.
  8. In the DAISY Format Preference window, click No.
  9. In the Delete Packed Book window, click No.
  10. In the Bookshare Book Unpack window, click No if you are finished or click Yes if you want to unpack another book.
  11. Return to Read:OutLoud Bookshare Edition.
  12. Open your book by following the procedure in Open a Book That is on Your Computer, above.

NOTE: If you need further assistance downloading a book, contact your Administrator.

Use Speech

Read the Entire Book

  • Click Speak on the toolbar. When you want to stop reading, click Speak on the toolbar again.

Read a Selection of Words

  • Highlight a selection of words you want read and click Speak on the toolbar.

Read the Next Word

  • Press the Right Arrow key on your keyboard.

Read the Previous Word

  • Press the Left Arrow key on your keyboard.

Hear Locked Text

  • Place your cursor in the Locked Text and click Speak on the toolbar.

    NOTE: If you don’t see Locked Text in your outline and you know it’s there, select the View menu and click Show/Hide Locked Text.

Hear a Note Speech in the Bibliographer

  1. Highlight the Bibliography entry you want read aloud.
  2. Click Speak on the Bibliographer toolbar.

View Only the Pictures

This view is an effective tool for practicing the prediction strategy. It is also good for learners who may be too overwhelmed by seeing all text right away.

  • Select Images Only to see just the pictures in the book. To return to the content, select Entire Book.

    NOTE: If there are no pictures in your book and you click Images Only, you see a blank screen. You can return to your book by clicking Entire Book.

Choose an eBook Style (CSS and Playback Hints)

Choose a style to accommodate various needs. In the eBook Style drop-down list, select one of the following display templates:

  • Revstd.css (standard for many Bookshare books)
  • Large White Text on Black
  • Large Yellow Text on Black
  • Black Text on White
  • Black Text on Tan
  • default.css (if there is no CSS attached to the book, a blank CSS appears)

When you open a book that uses a style other than the options in the eBook Style drop-down list, the program saves it as a selection in the list box. This allows you to select that style (also known as a CSS or Cascading Style Sheet) at any time.

If you prefer to use a CSS other than the ones listed above, copy your CSS into the following folders:

C:\Program Files\Bookshare\eText\_Books

All CSS files in these folders are available to you in the eBook Style drop-down list.

NOTE: Teachers can also change this setting by selecting an option in Teacher Central in the Student Preferences screen. The options listed above are in the CSS and Playback Hints drop-down list.

Create an Outline

The outline helps you to organize information in your work. As you read and think about your topic, your outline is where you organize the information you find and add notes.

About Subtopics

To help you see how your ideas are organized, each subtopic has its own color. In the outline view, you can tell what level your subtopic is by looking at the colored box in front of your text. In the map view, each subtopic is shown in a box with a colored box in front to indicate the topic level.

  • A green box is the highest level and shows that the topic level is a main idea.
  • A yellow box is the second level and shows that the topic level is an idea that supports a main idea.
  • A red box is the third level and shows that the topic level contains detail that supports a yellow topic level.

Create an Outline Subtopic

Create subtopics in your outline to gather and organize different categories of information.

To create the first subtopic in your outline

  • In your book, highlight the text you want to use as the subtopic in your outline and click the Green Highlighter in the toolbar.
    OR
    To create a blank subtopic, click My Topic in the outline and then click New Subtopic on the toolbar. Click your new subtopic and start typing.

To create a subtopic in an outline that already contains one or more subtopics

  1. In the outline panel, click the subtopic below which you want to add a new subtopic.
  2. In your book, highlight the text you want to use as the subtopic in your outline
  3. Click the Green or Yellow Highlighter for the level of topic you want to create. The highlighted text is copied to the outline panel on the right. The text is placed in quotation marks to remind you that it is copied from your book.
    OR
    To create a blank subtopic, click New Subtopic on the toolbar. Click your new subtopic and start typing.

    NOTE: You can also add a red level subtopic under a yellow subtopic. To add a red subtopic, select a yellow subtopic in your outline, highlight the text for your red level subtopic in your book and select Red Highlighter in the Outline menu.

Delete an Outline Subtopic

You can delete an outline subtopic in either the outline panel or the eText panel. When you delete a subtopic from the outline panel, the subtopic highlighting is also removed from the eText panel. When you delete from the eText panel, the topic is also deleted from the outline panel.

Delete a Subtopic from the Outline Panel

  1. In the outline panel on the right, click the colored box next to the subtopic you want to remove.
  2. In the Edit menu, select Clear. A message appears asking you if you are sure you want to delete the selected subtopic.
  3. Click Yes. The subtopic is deleted.

NOTE: You can also delete a subtopic by selecting the subtopic first and then clicking Cut on the toolbar or selecting Cut from the Edit menu. If you do either of these, you will not get a message confirming that the subtopic will be deleted.

Delete a Subtopic From the eText Panel

If you want to remove your outline topic directly in the eText panel, use the Highlight Eraser icon on the toolbar.

NOTE: Any notes or subtopics attached to a deleted subtopic will also be deleted.

Change Subtopic Text

  1. In your outline, click to select the subtopic you want to change. The text that is in the subtopic is highlighted and shown in the eText document panel.

  2. In the eText tab, highlight the new text you want to place in the selected subtopic.

  3. On the Advanced toolbar, click ReHighlight
    OR

    In the Outline menu, select ReHighlight. The highlighted text is placed into the selected subtopic.

NOTE: You can also change subtopic text by highlighting the text and typing your own text. The new text replaces the text you highlighted.

Add More Text to an Outline Subtopic

  1. In the Outline panel on the right, select the subtopic where you want to add text.
  2. In the subtopic, place the cursor where you want to add text.
  3. Begin typing the new text.

NOTE: If there is text to the right of the cursor, the text moves to the right to make room for the new text. If there is no text to the right of the cursor, the new text is added at the end.

Change a Subtopic Level

  1. In the outline panel on the right, select a subtopic.
  2. To indent the topic level, click Indent on the toolbar
    OR
    To outdent the topic level, click Outdent on the toolbar.

    The topic moves and the colored box changes to show its level.

Move a Subtopic Up or Down

  1. In the outline panel on the right, select a subtopic.
  2. In the Outline menu, click Move Down to move a subtopic down
    OR
    In the Outline menu, click Move Up to move a subtopic up.

    The subtopic moves, along with any subtopics and/or notes that are attached to it. The level of the subtopic does not change.

Move Outline Subtopic Using Drag and Drop

  1. In the outline panel on the right, select a subtopic by pressing and holding the mouse over the colored box.
  2. Drag the subtopic to the place you want it. A colored line appears in your outline. This line shows you the topic level and location where the topic will be placed when you drop it.
  3. When the line is placed at the level to which you want to move the subtopic, release the mouse button. Your subtopic is placed in the new location and topic level.

NOTE: Any subtopics and/or notes attached to the subtopic you move will be moved with that subtopic.

Change Outline Text Size

  1. In the Text menu, select Font. The Font window opens. The size of your outline appears in the Size field.
  2. If you want to make your outline larger, click a number that is higher than the number in the Size field
    OR
    If you want to make your outline smaller, click a number that is lower than the number in the Size field.
  3. Click OK. The size of your outline changes.

Print Your Work

Print Preview

  1. In the File menu, select Print Preview. The first page of your outline printout appears.
  1. When you have finished looking at the print preview, click Cancel in the Print Preview window to close the window.

NOTE: If your document is more than one page, you can look at all of the pages before sending the document to the printer or closing the window. To see the next page, click Next. To see the previous page, click Previous Page.

Print

You can print your eText document(s), your outline and notes, your Bibliographer, Locked Text, and/or the header/footer.

Print using Print One

  • On the toolbar, click Print One
    OR

    In the File menu, select Print One. The items that are selected in the Print Options window will print.

Print using the Print command

  1. In the File menu, select Print.
  1. Place a check in the check boxes to select the items you want to print.
  2. Click Print. Your selected items print.

    NOTE: If you chose to print Text and your book is more than 30 pages, you will see a message saying you are about to print a large book that exceeds 30 pages. If you want to continue, click Print. In the Print window, you can select the number of pages to print in the Pages field (e.g., to print up to page 10, type 1-10 in the field). If you change your mind and do not want to print your text, click Cancel.

Print your map

  1. In the View menu, select Map View
    OR
    On the Advanced toolbar, click Map View.

    NOTE: To display the Advanced toolbar, select Simple/Advanced Toolbar in the View menu. Then, select Small/Large Toolbar in the View menu to see all the icons on the toolbar.

  2. Click Print.

See Locked Text

If your teacher gave you an assignment in Read:OutLoud Bookshare Edition, your teacher may have added Locked Text to give you directions and/or help with your reading and writing. You can show or hide this Locked Text on your screen.

  • In the View menu, select Show/Hide Locked Text. The Locked Text on your screen will appear or disappear from view.

Use the Slide Bar

A slide bar is the dividing line between two panels. Each screen with two panels contains a slide bar. You can show more of one panel and hide more of the other panel by moving the slide bar to the left or right.

  1. On the toolbar, click Slide Bar to move the slide bar to the right
    OR
    In the View menu, select Slide Bar
    OR

    Move your cursor over the slide bar. The cursor changes to look like an arrow pointing left and right.

  2. To move the slide bar left or right, click and hold the mouse button down anywhere on the slide bar.
  3. Drag the slide bar to the left or right to change the size of the panels. Release the mouse button when the panels are the size you want.

Create and Work with Notes

Create a Note

Create a note to add more detailed information to the topics in your outline.

You can create your notes in two different ways. One way to create a note is to copy information from one of your eText documents and paste it into a note. Another way to create a note is to type your own text.

  1. Select the subtopic for the note you want to create. If you are not sure where to put your note, select Unassigned Notes instead of a subtopic.
  2. On the toolbar, click New Note. The Notes window opens.
  1. Type your note
    OR
    Copy text from one of your eText documents and paste it into your note.
  2. Click OK to save your note. Your note appears below the subtopic you attached it to.

NOTE: Notes have a Note icon in front of them to help you find them in the outline panel. In the outline, you see only the first few words of each note. When you want to see the entire note, click the Note icon next to the note you want to see.

NOTE: When you are creating notes for your work, you may not be sure which subtopic to attach a note to. Put this kind of information into an Unassigned Note. Later, when you decide where the information belongs, move the note to the subtopic you want to attach it to.

Delete a Note

  1. In the outline panel, select the note you want to remove.
  2. Press the Delete key. A message appears asking if you are sure you want to delete the note.
  1. Click OK.

Move a Note within a Subtopic

  1. In the outline panel, click the note you want to move up or down.
  2. In the Outline menu, select Move Up or Move Down as many times as needed to move the note to where you want it.

Move a Note from One Subtopic to Another using Cut and Paste

  1. In the outline panel, click to select the note you want to move to a different subtopic.
  2. In the Edit menu, select Cut.
  3. In the outline panel, click to select the subtopic you want to move your note to.
  4. In the Edit menu, select Paste.

Move a Note from One Subtopic to Another using Drag and Drop

  1. In the outline panel, click and hold the mouse button down on the note you want to move. The note is highlighted to show you that it is selected.
  2. Drag the note to the subtopic you want to move it to.
  3. Let go of the mouse button.

Link a Note to a Reference

It is important for readers to know where the information in their document came from. You can link a note to a bibliography reference right from the outline panel.

  1. Select a note in the outline panel.
  2. Click Bibliographer. A message appears asking if you want to use an existing reference.

    To create a reference to link your note to
    1. Click No. The Bibliographer dialog opens. The note you selected is highlighted in the notes panel on the left side of the Bibliographer window.
    2. Create a reference for your note using the Bibliographer Wizard or Bibliography examples.
    3. On the toolbar, click Link. Your cursor changes to a Chain Link icon.
    4. Place the Chain Link icon over the note you want to link to your new reference. Click to select the note.
    5. Place the Chain Link icon over the reference you want to attach your note to. Click to link your note and reference. A Chain Link icon appears next to the note you just linked, and a Chain Link icon appears next to the reference you linked it to.
    6. Click OK to save your changes and return to the main window. The note in the notes panel on the right displays a Chain Link icon showing that you have linked a bibliography reference to the note.
    To link your note to an existing reference
    1. Click Yes. The Bibliographer dialog opens. The note you selected is highlighted in the notes panel on the left side of the Bibliographer window. Your cursor changes to a Chain Link icon.
    2. Place the Chain Link icon over the reference you want to attach your note to. Click to link your note and reference. A Chain Link icon appears next to the note you just linked, and a Chain Link icon appears next to the reference you linked it to.
    3. Click OK to save your changes. The note in the outline panel displays a Chain Link icon showing that you have linked a bibliography reference to the note.

Get Around in Your Work

You can see your book in the eText panel on the left. If you have more than one eText document, you can move between them using the tabs at the top of the panel.

  • If you have more than one eText document open, you can click on the eText document tabs to move between them.
    OR
    In the View menu, select Next Tab.

View a Map of Your Outline

The map is a picture that shows you how subtopics in your outline are connected. Use the map to focus on the overall ideas and organization of your document.

The map view helps you to see how your ideas are organized in your outline. As you move subtopics in your outline, the map changes to show you the new way your ideas are connected.

  1. In the View menu, select Map View.
  1. Click Close to close the map and return to the eText window.

TIP: You can change the size of the map to see more or less of it on the screen. Click Zoom to make your map larger or smaller.

NOTE: To move your map within the window, use the scroll bars at the bottom and right sides of the window.

Create and Work with the Bibliographer

Create a bibliography of the references (sources) you used in your work. Then, link your notes to their references.

  1. On the Advanced toolbar, click Bibliographer
    OR

    In the Tools menu, select Bibliographer.

    NOTE: To display the Advanced toolbar, select Simple/Advanced Toolbar in the View menu. Then, select Small/Large Toolbar in the View menu to see all the icons on the toolbar.

  2. In the Bibliographer window, create your bibliography and link notes to their references.
  1. Click OK to save your changes and return to your work.

Create a Bibliography Using the Bibliographer Wizard

The Bibliographer Wizard gives you step-by-step directions for creating a new bibliography reference.

  1. On the Advanced toolbar, click Bibliographer
    OR

    In the Tools menu, select Bibliographer.

    NOTE: To display the Advanced toolbar, select Simple/Advanced Toolbar in the View menu. Then, select Small/Large Toolbar in the View menu to see all the icons on the toolbar.

  2. Choose a Main Category and Subcategory for your reference.
  3. On the bottom right above the Bibliographer toolbar, click Use Wizard.
  1. Select the button next to MLA or APA to select your bibliography style.
  2. Read the directions at the top of the dialog. Look at the example shown below the directions.
  3. In the box below the example, type the part of your reference that is described.
  4. Click Next to show the next direction.
  5. Follow the directions at the top of the Bibliographer Wizard window for each part of your reference.
  6. Click Finish to close the Bibliographer Wizard.

Create a Bibliography Using the Bibliography Examples

  1. On the Advanced toolbar, click Bibliographer
    OR

    In the Tools menu, select Bibliographer.

    NOTE
    : To display the Advanced toolbar, select Simple/Advanced Toolbar in the View menu. Then, select Small/Large Toolbar in the View menu to see all the icons on the toolbar.
  1. Select the button next to MLA or APA to select your bibliography style.
  2. At the top of the Bibliographer window, click a Main Categories tab to choose the kind of reference you want to add to your bibliography.
  3. In the tab on the left side of the Bibliographer window, click the tab with the Main Category name and choose the kind of reference you want to add to your bibliography.
  4. Highlight all of the text in the Example field.
  5. Click Copy to copy the example.
  6. Click New. A box appears in the My Bibliography field.
  7. Click Paste. The example appears in the My Bibliography field.
  8. Change the example you have just pasted in the My Bibliography box. Highlight the text you want to change and replace it with the information from your reference.
  9. Click OK to return to your work when you are finished adding to your bibliography
    OR
    Create another bibliography reference as described in this procedure.

Choose a Bibliography Style

You can create your bibliography references using the MLA or APA style. MLA is the default bibliography reference style.

Use the APA Style

American Psychological Association (APA) is a common style for writing a bibliography. One example of an APA style of reference is the newspaper article shown below.

Spotts, P. N. (2004, May 20). Darwinian shift: Survival of the smallest. The Christian Science Monitor, p. 15.

  • Use the buttons on the left side of the Bibliographer toolbar to format your bibliography reference according to the APA style.

Use the MLA Style

Modern Language Association (MLA) is a common style for writing a bibliography. One example of an MLA style of reference is the newspaper article shown below.

Spotts, Peter N. "Darwinian Shift: Survival of the Smallest." The Christian Science Monitor (20 May 2004): 15.

  • Use the buttons on the left side of the Bibliographer toolbar to format your bibliography reference according to the MLA style.

Choose a Reference Category and Subcategory

  1. Click a Main Categories tab at the top of the Bibliographer window. Under the Main Category nametab, a list of subcategory choices appears.

    NOTE: If you see a list of notes under the Main Categoryand Notes tabs, click the Main Categorytab to see the list of subcategories in the Main Category tab.

  2. Select a subcategory in the Main Category tab. An example of a reference for your chosen category and subcategory appears in the Example field on the right side of the window.

Bibliographer Notes Tab

To open the notes panel

  • In the Bibliographer window, click the Notes tab.

    All of your notes appear in the field below the tab. Your notes are organized by the outline subtopics they are attached to.

To find a note

  1. Click the Notes tab to open the notes panel.
  2. On the scroll bar, click the Up or Down Arrow to scroll through your list of notes.

Link a Note to a Reference in Bibliographer

  1. On the Advanced toolbar, click Bibliographer
    OR

    In the Tools menu, select Bibliographer.

    NOTE: To display the Advanced toolbar, select Simple/Advanced Toolbar in the View menu. Then, select Small/Large Toolbar in the View menu to see all the icons on the toolbar.

  2. Click the Notes tab in the left panel.
  3. On the toolbar, click Link. Your cursor changes to a Chain Link icon.
  4. Place the Chain Link icon over the note you want to attach to a reference. Click to select the note.
  5. Place the Chain Link icon over the reference you want to attach to your note. Click to link your note and reference. The Chain Link icon appears in the note in the Notes tab and in the reference to show that they are linked. The reference for the highlighted note is surrounded by a red box.
  6. Click OK to save your changes.

Remove or Change a Link in Bibliographer

To remove a link

  1. In the Bibliographer, click the Notes tab in the left panel.
  2. Click the note for which you want to remove the link. The reference to which it is linked is surrounded by a red box in the My Bibliography field.
  3. On the Bibliographer toolbar, click Unlink. The Chain Link icon disappears from the reference and the note and the reference is no longer linked.

    If a reference is linked to more than one note, and you want to delete all links without checking each one, click the reference to select it, and then click Unlink.

To change a link

  1. In the Bibliographer, click the Notes tab in the left panel.
  2. On the Bibliographer toolbar, click Link. Your cursor changes to a Chain Link icon.
  3. Click the note you want to change.
  4. Click the new reference that you want to attach the note to.
  5. If the note is already linked, a message appears telling you that the note is already associated with another bibliography entry. The message asks if you want to change the attached reference.
  6. Click Yes. The link between the note and reference is changed. A Chain Link icon appears in the note and in the new reference.
  7. Click OK to close the Bibliographer window.

Print Your Bibliography

  1. In the File menu, select Print.
  2. Place a check in the Bibliographer checkbox.
  3. Remove the check from the other check boxes so that those items do not print.
  4. Click Print.

Change Your Font

When you change the font, the font changes for your outline and notes only; your book remains “as is”.

  1. Place your cursor anywhere in the outline panel.
  2. In the Text menu, select Font.
  3. Click to select a font from the list on the left side of the window.
  4. Click to choose a font size in the panel on the right side of the window.

    In the Sample box at the bottom of the dialog, you see how your new font looks.
  5. Click OK.

Save Your Work

If you are not signed in, your document is saved in the location of the last file you opened. If you are signed in, your document is saved in Student Central in the My Work folder. If you want to change the default location click Browse (the ellipses button), select a different location and click OK.

NOTE: Your teacher cannot access your work unless it is in the My Work folder.

  1. On the toolbar, click Save
    OR
    In the File menu, select Save.
  2. In the NAME field, type a name for your work and click Save.

NOTE: If you have previously saved your work, click Save on the toolbar to save it with the same name.

Keyboard Shortcuts

Keyboard shortcuts can be used instead of toolbar buttons or menu selections. For learners who require alternative computer access, keyboard commands provide access using alternate keyboards, special on-screen keyboards, scanning setups for switch users or communication devices compatible with computer input.

Keyboard Shortcuts for Speech and Highlight

  • For Turn Speech On/Off, press (Windows) Ctrl D or (Macintosh)Cmd D
  • To stop speech, press Esc.
  • For Speak Toolbar and Speak Dialog Boxes, press (Windows) Ctrl ; or (Macintosh)Cmd ;
  • For Highlight Word by Word, press (Windows) Ctrl Alt , or (Macintosh) Cmd Opt ,
  • For Speak, press (Windows) Ctrl T or (Macintosh) Cmd T
  • For Speak Next Word, press the Right Arrow
  • For Speak Previous Word, press the Left Arrow
  • For Voice Settings, press (Windows) Ctrl / or (Macintosh) Cmd /
  • For Pronunciations, press (Windows) Ctrl ' or (Macintosh) Cmd '
  • To turn the Auditory Cue Title on/off, press (Windows) Ctrl Shift 1 or (Macintosh) Cmd Shift 1
  • To turn the Auditory Cue Author Name on/off, press (Windows) Ctrl Shift 2 or (Macintosh) Cmd Shift 2
  • To turn the Auditory Cue Page Number on/off, press(Windows) Ctrl Shift 3 or (Macintosh) Cmd Shift 3
  • To turn the Auditory Cue Image on/off, press (Windows) Ctrl Shift 4 or (Macintosh) Cmd Shift 4
  • To turn Auditory Cue Table on/off, press(Windows) Ctrl Shift 5 or (Macintosh) Cmd Shift 5
  • To turn the Auditory Cue Quote on/off, press (Windows) Ctrl Shift 6 or (Macintosh) Cmd Shift 6
  • To turn Code Sample on/off (speak the word “code” before speaking the computer code), press (Windows) Ctrl Shift 7 or (Macintosh) Cmd Shift 7

Keyboard Shortcuts for Outline and Notes

  • For New Note, press (Windows) Ctrl Enter or (Macintosh) Cmd Enter
  • For Highlight Eraser, press (Windows) Alt X or (Macintosh) Opt X
  • For Yellow Highlighter, press (Windows) Alt Y or (Macintosh) Opt Y
  • For Green Highlighter, press (Windows) Alt G or (Macintosh) Opt G
  • For Red Highlighter, press (Windows) Alt D or (Macintosh) Opt D
  • For New Subtopic, press Return/Enter
  • For Indent, press (Windows) Ctrl Alt Right Arrow or (Macintosh) Cmd Opt Right Arrhow
  • For Outdent, press (Windows) Ctrl Alt Left Arrow or (Macintosh) Cmd Opt Left Arrow
  • For Move Up, press (Windows) Ctrl Shift Up Arrow or (Macintosh) Cmd Shift Up Arrow
  • For Move Down, press (Windows) Ctrl Shift Down Arrow or (Macintosh) Cmd Shift Down Arrow
  • For Add Outline, press (Windows) Ctrl Shift O or (Macintosh) Cmd Shift O
  • For Collapse Subtopic, press (Windows) Ctrl Alt Up Arrow or (Macintosh) Cmd Opt Up Arrow
  • For Expand Subtopic, press (Windows) Ctrl Alt Down Arrow or (Macintosh) Cmd Opt Down Arrow

Keyboard Sortcuts to Manage Files

  • For New, press (Windows) Ctrl N or (Macintosh) Cmd N
  • For Close, press (Windows) Ctrl W / Ctrl F4 or (Macintosh) Cmd W / Cmd F4
  • For Save, press (Windows) Ctrl S or (Macintosh) Cmd S
  • For Save As, press (Windows) Alt , or (Macintosh) Opt ,
  • For Print Preview, press (Windows) Ctrl Alt P or (Macintosh) Cmd Opt P
  • For Print One, press (Windows) Ctrl Shift P or (Macintosh) Cmd Shift P
  • For Print, press (Windows) Ctrl P or (Macintosh) Cmd P

Keyboard Shortcuts to Move Around

  • To move between windows, press the left or right arrow key
  • To go to the next page, press Page Down
  • To go to the previous page, press Page Up
  • To go to the last page, press End
  • To go the first page, press Home
  • To go to the Dictionary tab, press (Windows) Alt . (period) or (Macintosh) Opt . (period)
  • To see the Map View, press (Window) Alt 0 (zero) or (Macintosh) Opt 0 (zero)
  • For Quit/Exit, press (Windows) Ctrl Q or (Macintosh) Cmd Q
  • For Help, press F1 (Windows only)
  • To close window, press Esc
  • For Open Student Central, press (Windows) Ctrl 1 or (Macintosh) Cmd 1

Keyboard Shortcuts to Edit Your Work

  • For Undo, press (Windows) Ctrl Z or (Macintosh) Cmd Z
  • For Redo, press (Windows) Ctrl Y or (Macintosh) Cmd Y
  • For Cut , press (Windows) Ctrl X or (Macintosh) Cmd X
  • For Copy, press (Windows) Ctrl C or (Macintosh) Cmd C
  • For Paste, press (Windows) Ctrl V or (Macintosh) Cmd V
  • For Clear, press Backspace
  • Select All is disabled for Bookshare
  • For Move to Beginning of Document, press (Windows) Ctrl Home or (Macintosh) Cmd Home
  • For Move to End of Document, press (Windows) Ctrl End or (Macintosh) Cmd End
  • For Add eText, press (Windows) Alt U or (Macintosh) Opt U
  • For Text Cursor, press (Windows) Ctrl Shift A or (Macintosh) Cmd Shift A

Keyboard Shortcuts to Change Display

  • To switch between the Simple Toolbar and the Advanced Toolbar, press (Windows) Ctrl Alt T or (Macintosh) Cmd Opt T
  • To switch between a small toolbar and large toolbar, press (Windows) Ctrl Alt X or (Macintosh) Cmd Opt X
  • For Show/Hide Locked Text, press (Windows) Alt S or (Macintosh) Opt S
  • For Show/Hide Toolbar, press (Windows) Ctrl Alt ; or (Macintosh) Cmd Opt ;
  • For Map/Map View, press (Windows) Alt 0 or (Macintosh) Opt 0
  • For Zoom in Map view, press (Windows) Ctrl Shift Z or (Macintosh) Cmd Shift Z
  • For Slide Bar, press (Windows) Ctrl Shift B or (Macintosh) Cmd Shift B
  • For Remove eText Tab, press (Windows) Ctrl Alt U or (Macintosh) Cmd Opt U
  • For Next Tab, press (Windows) Ctrl Shift A or (Macintosh) Cmd Shift A
  • For Set Colors for the background, text and selection, press (Windows) Ctrl ' or (Macintosh) Cmd '

Keyboard Shortcuts for Bibliographer

  • For Bibliographer, press (Windows) Ctrl Alt B or (Macintosh) Cmd Opt B
  • For Article, press (Windows) Alt 1 or (Macintosh) Opt 1
  • For Artwork, press (Windows) Alt 2 or (Macintosh) Opt 2
  • For Book, press (Windows) Alt 3 or (Macintosh) Opt 3
  • For Electronic, press (Windows) Alt 4 or (Macintosh) Opt 4
  • For Interview, press (Windows) Alt 5 or (Macintosh) Opt 5
  • For Letters, press (Windows) Alt 6 or (Macintosh) Opt 6
  • For Presentation, press (Windows) Alt 7 or (Macintosh) Opt 7
  • For Reference, press (Windows) Alt 8 or (Macintosh) Opt 8
  • For Other, press (Windows) Alt 9 or (Macintosh) Opt 9
  • For Speak, press (Windows) Ctrl T or (Macintosh) Cmd T
  • To select a reference below the highlighted one in My Bibliography. field, press Tab
  • For Print, press (Windows) Ctrl P or (Macintosh) Cmd P
  • For Help (in Wizard), press F1 (Windows only)
  • For Brackets, press (Windows) Alt ] or (Macintosh) Opt ]
  • For Parentheses, press (Windows) Alt \ or (Macintosh) Opt \
  • For MLA, press (Windows) Alt M or (Macintosh) Opt M
  • For APA, press (Windows) Alt P or (Macintosh) Opt P
  • For Link in the Bibliographer, press (Windows) Ctrl Shift L or (Macintosh) Cmd Shift L
  • For Unlink in the Bibliographer, press (Windows) Ctrl Shift U or (Macintosh) Cmd Shift U
  • For My Bibliographer, press (Windows) Alt B or (Macintosh) Opt B
  • For Notes field, press (Windows) Ctrl Alt 7 or (Macintosh) Cmd Opt 7

Sign In to Teacher Central or Student Central

NOTE: In order to have this option, your Administrator needs to add teachers to the system. In turn, teachers need to add learners.

If you sign in as a learner, you can use individual preference set by your teacher. If you sign in as a teacher, you can set learner preferences and manage their work in Student Preferences in Teacher Central.

You can access the options listed in the Teacher Central and Student Central sections in this guide only if you are signed in.

Sign In as a New Learner

  1. In the File menu, select Sign In.
  2. In the Sign In window, click New Student.
  3. In the Please enter your name field, type your name.
  4. To finish creating your sign in name, click OK. Your name appears in the list of learners.
  5. In the Sign In window, select your name and click OK.

    NOTE: You are done signing in if you do not have other SOLO® Literacy Suite programs on your computer or your Administrator has not assigned a password. Student Central opens and you can begin working. If you are asked for a password, go to step 6.

  6. In the Password field, type your password and click OK. The default password is 123456.

    NOTE: If your have other SOLO® Literacy Suite programs on your computer OR your Administrator has assigned you a password other than the default and you do not know it, ask your teacher or Administrator for help.

Sign In as a New Teacher

  1. On your Desktop, select the following folders:
    Program Files → Bookshare → ReadOutLoud Bookshare → Applications
  2. Double-click SOLO.exe.
  3. To create a new teacher name, click New.
  4. In the Type your name field, type your name and click OK.

    NOTE: You are done signing in if you do not have other SOLO Literacy Suite programs on your computer or your Administrator has not assigned a password. Teacher Central opens and you can begin working. If you are asked for a password, go to step 5.

  5. In the Type default password field, type admin1.

    NOTE: If your have other SOLO® Literacy Suite programs on your computer OR your Administrator has assigned you a password other than the default and you do not know it, ask your Administrator for help.

  6. In the Type New Password field, type a new password to use with the sign in name.
  7. In the Re-Type New Password field, type in the same password.
  8. Click OK.
  9. In the Class Management window, click Close.

Sign In as an Existing Learner

  1. In the File menu, select Sign In.
  2. In the Sign In window, select your name and click OK.

    NOTE: You are done signing in if you do not have other SOLO® Literacy Suite programs on your computer or your Administrator has not assigned a password. Student Central opens and you can begin working. If you are asked for a password, go to step 6.

  3. In the Password field, type your password. The default password is 123456.

    NOTE: If your have other SOLO® Literacy Suite programs on your computer OR your Administrator has assigned you a password other than the default and you do not know it, ask your teacher or Administrator for help.

  4. Click OK.

Sign In as an Existing Teacher

  1. On your Desktop, select the following folders:
    Program Files → Bookshare → ReadOutLoud Bookshare → Applications
  2. Double-click SOLO.exe.
  3. In the User drop-down list, select your sign in name.
  4. In the Password field, type your password and click OK.

Sign In as the Administrator

  • On your Desktop, select the following folders:
    Program Files → Bookshare → ReadOutLoud Bookshare → Applications
  • Double-click SOLO.exe.
  • In the Password field, type admin1 and click OK.

Assign a Password to All Learners

The Administrator can require learners to enter a password to sign in. If your computer has no other SOLO Literacy programs installed other than Read:OutLoud Bookshare Edition, then there is no required password.

  1. Once you sign in as the Administrator, place a check mark in the Turn Student Passwords On check box.
  2. In the Password field, type the password.
  3. In the Re-Type New Password field, type the new password again and click OK.

Change a Teacher Password

  1. On your Desktop, select the following folders:
    Program Files → Bookshare → ReadOutLoud Bookshare → Applications
  2. Double-click SOLO.exe.
  3. Click Teacher Sign In and sign in as the existing teacher whose password you want to change.
  4. In the Tools menu, select Teacher password. The Change Password window appears.
  5. In the Old password field, type the current password.
  6. In the Type New Password field, type the new password.
  7. In the Re-Type New Password field, type the new password again and click OK.

Teacher Central

Teacher Central lets a teacher add learners, set preferences for learners, create Assignment Templates, assign content to learners, and manage learners' work. Learners cannot use Teacher Central.

When you sign in as a teacher, Teacher Central opens in the Content Management view. There are two other views for teachers: Student Documents view and Student Preferences view. The different views are described on the following pages.

View Learners and Classes

  1. In the Student Documents view and the Student Preferences view (top-left icons on your screen), the list of learners appears on the left.
  2. Display a list of the learners in a specific class by selecting a class name from the Class drop-down list.

Create a Class

  1. Sign in as a teacher.
  2. In the Tools menu, select Class Management.
  3. At the bottom of the Class Lists panel on the left, click New Class.
  4. In the Class Name field, type a new class name.
  5. Click OK. You return to the Class Management window. The new class name appears in the Class Lists panel on the left.

Add a New Learner to the List of Learners

There are two ways for a teacher to create a name in the list of learners.

To add a new learner while viewing Student Documents or Student Preferences:

  1. At the bottom of the list of learner names on the left, click New.
  2. Enter the learner's name and click OK.

To add a new learner to the list of learners using the Teacher Central menu:

  1. In the Tools menu in Teacher Central, select Class Management.
  2. Click New student.
  3. Enter the learner's name and click OK.

Delete a Learner from the List of Learners

There are two ways for a teacher to delete a name in the list of learners.

To delete a learner while viewing Student Documents or Student Preferences

  1. Click either Student Documents or Student Preferences (top-left of your screen).
  2. In the list of learners, select the name of the learner you want to delete.
  3. At the bottom of the list of learner names on the left, click Delete. The Delete Confirmation window opens asking you to confirm that you want to delete the learner from the list and move all their work to the trash.
  4. Click Yes to confirm that you want to delete the learner from the list.

To delete a learner from the list of learners using the Teacher Central menu

  1. In the Tools menu in Teacher Central, select Class Management.
  2. In the list of learners, select the name of the learner you want to delete.
  3. Click Delete Student. The Delete Confirmation window opens asking you to confirm that you want to delete the learner from the list.
  4. Click Yes to confirm that you want to delete the learner from the list.

Delete a Class from the Class List

  1. Sign in as a teacher.
  2. In the Tools menu, select Class Management.
  3. In Class Lists, select the class you want to delete.
  4. Click Delete Class. The Delete Confirmation window opens asking you to confirm that you want to delete the class.
  5. Click Yes to confirm that you want to delete the class you selected.

How Teachers Set Learner Preferences

The Student Preferences view is where teachers can set speech, highlighting and font attributes. Teachers can also set options for password and Internet access for learners. Teachers have to set preferences only one time.

NOTE: Learners need to be signed in for them to use the display preferences you set here.

NOTE: Assignment Templates created before you set preferences are not affected by the new preferences. Setting new preferences apply only to new documents.

  1. Sign in as a teacher.
  2. At the top left of the Teacher Central screen on the toolbar, click Student Preferences.
  1. In the list of learners on the left, select the learner name you want to set preferences for.
  2. See the topics listed below to learn how to set learner preferences:
    • Set Preferences to Highlight Text When Speaking
    • Set Speech Preferences
    • Set Toolbar Preferences
    • Set Display Preferences
    • Set Internet Preferences
    • Set Preferences to Speak Toolbar Buttons and Dialog Boxes
    • See and Reset Learner Password
    • Set Book Display Style CSS and Playback Hints)
    • Turn off Speech for Non-content Book Components (Auditory Cues)

Set Preferences to Highlight Text When Speaking

When the speech option is on, words are highlighted one-word-at-a-time as they are spoken. This helps learners to follow text as they read and hear at the same time.

You can have text highlighted by sentence instead:

  1. In Teacher Central, click Student Preferences.
  2. Select Highlight Sentence by Sentence in the Highlight text when speaking group.

Set Speech Preferences

When the speech option is on, you can speak text or Locked Text in a voice of your choice. You can also set the sound and speed of the text to make it easier for your learners to follow along.

  1. In Teacher Central, click Student Preferences.
  2. To choose the type of text to speak, select Text or Locked Text.

    NOTE: When you select Text, the Same voice for locked text check box becomes active. You can use the same voice for all text by placing a check in the Same voice for locked text check box. If you want to use different voices for text and locked text, leave the Same voice for locked text check box empty.

  3. Select the type of voice to use in the Voice drop-down list.

    IMPORTANT LEGAL NOTE: The voices from which you can choose are Heather, Ryan, any Microsoft system voice and any Macintosh system voice. If you have other text reader programs installed on your computer, you may see additional choices. You need to contact the manufacturer of those voices to get permission to legally use them depending on your license agreement.

  4. Adjust the speed of the speech by dragging the Speech Rate slide bar to the left to make the speech slower
    OR
    Drag the Speech Rate slide bar to the right to make the speech faster.
  5. Adjust the pitch of the speech by dragging the Pitch slider bar to the left to make the pitch lower
    OR
    Drag the Pitch slide bar to the right to make the pitch higher.
  6. Adjust the volume of the speech by dragging the Volume slide bar to the left to make the speech quieter
    OR
    Drag the Volume slide bar to the rig ht to make the speech louder.

Set Toolbar Preferences

The toolbar you see is known as the Simple Toolbar. The difference between the Simple Toolbar and the Advanced Toolbar is that the Simple Toolbar contains fewer buttons - only the most frequently used buttons display.

If you are using Read:OutLoud Bookshare Edition extensively, switch to the Advanced Toolbar.

  1. In Teacher Central, click Student Preferences.
  2. Select Advanced Toolbars.
  3. Select the size of the toolbar buttons by selecting either Small Toolbars or Large Toolbars.

NOTE: Although both toolbars can be set to small or large, keep in mind that if you set Advanced Toolbars to Large, all buttons do not appear on your screen. You need to click the arrow where the toolbar ends and select an option from the drop-down list; or, you can display all icons on the toolbar by selecting Small/Large Toolbar in the View menu.

Set Display Preferences

Set options for how you want text to appear and the color to use for the background, text and selection.

  1. In Teacher Central, click Student Preferences.
  2. In the Display group on the right, select the font and size to use in the drop-down lists to the right of Text Font & Size.

    NOTE: To help you make your font and size choices, you can see a sample of your selections in the Sample field.

  3. Click Set Colors.
  4. If you want to change the color of the background, select Background Color on the left side and then click a color in the Selected Color list
    OR
    If you want to change the color of the text, select Text Color on the left side and then click a color in the Selected Color list
    OR

    If you want to change the color of the selection, select Selection Color on the left side and then click a color in the Selected Color list.
  5. Click OK.

NOTE: If you don't see the color you want to use, click More Colors to see additional colors from which you can choose. Click OK when you have selected your color preference.

Set Internet Preferences

  1. In Teacher Central, click Student Preferences.
  2. Click the box to turn Access to the Internet on or off. When the check box is checked, access to the Internet is turned on.

Set Preferences to Speak Toolbar Buttons and Dialog Boxes

You can choose whether or not a description of a toolbar button or dialog box (window) is spoken when you place your mouse over it.

  1. In Teacher Central, click Student Preferences.
  2. Click the box to turn Speak Toolbar Buttons and Dialog Boxes on or off.

    When the box is checked, Speak Toolbar Buttons and Dialog Boxes is turned on.

See and Reset Learner Password

If a learner was assigned a password, it appears as a list of bullets under Student Passwords at the bottom-right side of the screen. If learners forget their password and they ask you to tell them what it is, you can use Teacher Central to see it.

  1. In Teacher Central, click Student Preferences.
  2. To see the current password, click and hold Show Password. The password appears in the field and replaces the bullets.

NOTE: If your Administrator has enabled learner passwords, the default password for all learners is 123456. If a password has been changed and you want to reset it back to 123456, click Reset to Default.

NOTE: If you do not have any SOLO Literacy Suite programs on your computer, then learners are not assigned a password; they will enter the program upon clicking OK.

Set Book Display Style (CSS and Playback Hints)

You can select from a variety of displays with different colors and sizes for your book to accommodate various needs. You can choose one of the following displays:

  • Revstd.css (standard for many Bookshare books)
  • Large White Text on Black
  • Large Yellow Text on Black
  • Black Text on White
  • Black Text on Tan
  • default.css (if there is no CSS attached to the book, a blank CSS appears)
  1. In Teacher Central, click Student Preferences.
  2. In the CSS and Playback Hints drop-down list, select a display style.
  3. To see a sample, click Preview.
  4. To learn how to get around your book with the template you chose, place a check in the Hints for document navigation check box.

NOTE: Learners can also change this setting by selecting an option in the eBook Styles drop-down list in the eText panel.

Turn Off Speech for Non-content Book Components (Auditory Cues)

Auditory Cues consist of parts of a book that are not part of the content. The following are the Auditory Cues that are spoken. You can choose not to have them spoken:

  • Title
  • Author
  • Page Number
  • Image (when you click a picture, text is spoken)
  • Table
  • Quote (speaks the words “open quote” and “closed quote”)
  • Code Sample (speaks the word “code” before speaking the actual computer code)

To make your selection:

  1. In Teacher Central, click Student Preferences.
  2. Click the check box to remove the check from the Auditory Cues you do not want spoken.

NOTE: You can also make your selections in the Speech, Auditory Cues menu.

Content Management View

Assign an Assignment Template to a Learner

  1. In the Content Management view, select the assignment that you want to assign in the File list.
  2. On the toolbar, click Assign. The Assign Content window opens.
  3. Select the tab that contains the learners you want to assign.
  4. Place a check in the checkbox next to the learner name or names of the learner to whom you want to assign this Assignment Template.
  5. When you are finished, click OK.

Capture a Web Page in Windows

Bring content from a Web page into an eText tab.

  1. Click the Web tab. The Bookshare home page appears.
  2. In the Address field, type the Internet address of the Web page you want to capture.
  3. Click Go. The Web page opens in the eText panel in the Web tab.

    NOTE: If you want to change the default home page from Bookshare to the page you just opened, click Set as Home Page.

  4. To capture the Web page in its own tab, in the Insert menu, select Capture Web Page. The Web page address appears as the title of the new tab.

Change the Description of an Assignment Template

  1. In the File list in the Content Management view, select the Assignment Template that contains the description you want to change.
  2. In the Description panel on the lower right, place your cursor where you want to add text.
  3. Begin typing. If there is text to the right, it will move to the right to make room for the new text.
  4. If you want to replace or remove text in the Description, highlight the text and type to replace it or press Delete to remove it.

Insert Locked Text

Teachers may add Locked Text to give directions and extra help to learners. Locked Text can be read aloud for extra help in understanding teacher comments and can be hidden for reading and/or printing a finished assignment.

NOTE: Locked Text will be inserted above a green subtopic only.

  1. In the outline panel, click a green level subtopic to which you want to add Locked Text.
  2. Click Insert Locked Text. A blank field is inserted above the green subtopic.
  3. Enter your Locked Text.
  4. Click outside of the Locked Text field anywhere in the outline panel. The Locked Text is highlighted in yellow.

Search for an Assignment Template, Outline Template, Learners' Work

This works in Content Management and Student Documents views. Use the Search feature to quickly find an Assignment Template, Outline Template or work saved by your learners. Type all or part of a word and search for assignments with that word in their names.

  1. In the Content Management view, select the content area you are searching within
    OR
    In the Student Documents view, select My Work and the learner's name.
  2. On the toolbar in the Search field next to the magnifying glass, type all or part of a word you are looking for.

NOTE: The letter or sequence of letters does not have to be at the beginning of a file name. They are found anywhere within the file name. For example, if you type READ, you find the files “Read and Write about Space” and “Take Notes From Reading".

View and Open Documents in Content Management

  1. In the upper-left panel in the Content Management view, do one of the following:

    If you want to view an Assignment Template, click Assignment Templates
    OR

    If you want to view a picture, click Pictures
    OR

    If you want to view an Outline Template, click Outline Templates
    OR

    If you want to view an eText file, click eText files.

    The corresponding list of documents appears in the File list to the right.
  2. Double-click a document name in the File list to open it.

Create an Assignment Template

An Assignment Template is a document created by teachers and assigned to learners that typically contains eText and reading supports. Assignment Templates provide differentiated instruction for learners to use before, during and after reading.

  1. On the toolbar, click New Assignment Template
    OR

    In the File menu in Teacher Central, select New Assignment.
  2. To help you decide what you want to do next, refer to the following three procedures for the different ways a teacher can create a new Assignment Template.

Open a Blank Assignment Template

  1. In the Create New Assignment window, click Open a BLANK Assignment.
  2. Select Read:OutLoud
    OR
    In the Teacher Central File menu, select New in and Read:OutLoud.
  1. Create your Assignment Template.
  2. Click Save to save your assignment.
  3. In the Template Description field, enter a brief description of the Assignment Template

    NOTE: Later, this description appears in Teacher Central and Student Central when you or a learner selects the Assignment Template to see a preview.

  4. Click OK.
  5. In the File name field, enter a name for the Assignment Template.
  6. If you want to save your template and return to your assignment, click Save.
  7. If you also want to assign your template to learners, click Assign to Students, place a check in the checkbox next to the name of the learner you want to assign, click OK and then click Save.

Open a Saved Assignment Template

This is where you can create an Assignment Template based on an already existing Assignment Template. This saves you the time it would take to create a new Assignment Template.

  1. In the Create New Assignment window, click Open a SAVED Assignment Template.
  2. Select the Assignment Template on which you want to base your new Assignment Template and click OK.
  3. Create your Assignment Template.
  4. On the toolbar, click Save. The Template Description window opens.
  5. In the Template Description window, enter a brief description of the Assignment Template.

    NOTE: Later, this description appears in Teacher Central and Student Central when you or a learner selects the Assignment Template to see a preview.

  6. Click OK. The Save Assignment As window opens.
  7. In the File name field, enter a name for the Assignment Template.
  8. If you want to save and return to your work, click Save.
  9. If you also want to assign your template to learners, click Assign to Students, place a check in the checkbox next to the name of the learner you want to assign, click OK and then Save.

Open the Reading To Writing Wizard

The Wizard steps you through creating an Assignment Template that develops reading skills, writing skills, or both. You can choose an eText file to use as a reading assignment in your template. You can also choose an Outline Template to make it easier for the learners to develop an outline.

  1. In the Create New Assignment window, click Open the Reading To Writing WIZARD. The Add eText window opens.
  2. Select the eText that you want the Wizard to use in your Assignment Template and click Open.
  3. Scroll through the list and select your Outline Template
    OR
    Click Browse to locate an Outline Template on your computer.

    NOTE: If you don’t want an Outline Template in this Assignment Template, click Skip.

  4. Click OK.
  5. Modify your Assignment Template.
  6. On the toolbar, click Save.
  7. In the Template Description, enter a brief description of the Assignment Template.
  8. Click OK.
  9. In the File name field, enter a name for the Assignment Template.
  10. If you want to save your template and return to your work, click Save.
  11. If you also want to assign your template to learners, click Assign to Students, place a check in the checkbox next to the name of the learner you want to assign, click OK and then click Save.

How Teachers View and Open Learner Documents

  1. Sign in as a teacher. If you need help, see the Sign In to Teacher Central or Student Central section in this guide.
  2. At the top left of the Teacher Central window on the toolbar, click Student Documents.
  3. In the Class List, select the learner's name.
  4. Double-click a document to open it. You can then write comments on completed work as well as work-in-progress.

NOTE: You can see learner documents only if they were saved in Student Central. If learners saved their documents somewhere else, you need to copy them from that folder and paste them into their folder within the program. When a learner is first set up, the program automatically creates this folder.

Backup and Restore

Sections you can back up are:

  • Class lists
  • Teacher names
  • Learner passwords
  • Teacher passwords
  • Speech exceptions

Create a Backup

  1. In the Tools menu, select Create Backup. A message appears letting you know that you are about to back up teacher names and passwords, lists of learners and learner profiles.

    NOTE: You need to back up Assignment Templates and learners' work with a separate backup system.

  2. Read the message and click OK.
  3. In the Save in drop-down list, choose a location for the backup copy.
  4. In the File name field, either accept the default name or type a new name for the backup copy.
  5. Click Save.

Restore a Backup

  1. In the Tools menu, select Restore Backup.
  2. In the Look in field, select the location of the backup copy you want to restore.
  3. In the field below the Look in field, select the backup file to restore.
  4. Click Open. The data from the date of the backup is restored on your computer.

Menus in Teacher Central

Menus are found at the top of the screen. Some commands in the menus can also be used by clicking a button on the toolbar.

File Menu in Teacher Central

File, New Assignment in Teacher Central

  1. In the File menu in Teacher Central, select New Assignment.
  2. To help you decide what you want to do next, read the options below for an overview of the different ways a teacher can create a new Assignment Template.
    • Open a BLANK Assignment Template
      When you click Open a BLANK Assignment Template, teachers select Read:OutLoud and begin creating a new assignment. You can add or create Outline Templates, eText and other elements.
    • Open a SAVED Assignment Template
      When you click Open a SAVED Assignment Template, a window displays a list of all the Assignment Templates on your computer. Scroll through the list until you find the one you want to open. Select the Assignment Template, make changes, and save it with a new name. The old Assignment Template remains and your new one is added to the Assignment Templates list on your computer.
    • Open the Reading To Writing WIZARD
      When you click Open the Reading To Writing WIZARD, you are asked to make a series of choices. First, you are asked to select a book on your computer. Then you are asked to select an Outline Template from a list of Outline Templates on your computer.

File, New In - in Teacher Central

  1. In the File menu, select New In and then Read:OutLoud. The Add eText widow opens.
  2. Locate your book and click Open.
  3. Create your Assignment Template.
  4. On the toolbar, click Save. The Template Description window opens.
  5. In the Template Description field, enter a brief description of the Assignment Template.
  6. Click OK. The Save As window opens.
  7. In the NAME field, enter a name for the Assignment Template.
  8. In the Format field, select Assignment or Outline Template from the drop-down list to select the format.
  9. Click Assign to Students to assign the new Assignment Template to learners. To do this, place a check in the checkbox for the learners you want to assign and click OK.

    NOTE: If you want to assign your new Assignment Template at a later time, you can skip this step.

  10. Click Save. Your template is saved in Teacher Central. If you want to change the default location click Browse (the ellipses button), select a different location and click OK.

File, Open In - in Teacher Central

To open a learner's document:

  1. Click Student Documents.
  2. In the column on the left, select the learner's name in the list of learners.
  3. In the column on the right, select the Assignment Template or document you want to open in the Assignment Templates folder or the My Work folder.
  4. In the File menu, select Open in.
  5. Choose Read:OutLoud.

File, Quit/Exit in Teacher Central

  • In the File menu, select Quit/Exit.

    If you have any open documents, a message appears asking if you want to save them.

Edit Menu in Teacher Central

Edit, Cut in Teacher Central

Cut is a standard command used for editing. Remove selected text.

Edit, Copy in Teacher Central

Copy is a standard command used for editing. Make a copy of selected text.

Edit, Paste in Teacher Central

Paste is a standard command used for editing. Place cut or copied selection in your work at the cursor.

Tools Menu in Teacher Central

Tools, Class Management in Teacher Central

In the Tools menu, select Class Management. The Class Management window opens.

To add a class, do the following:

  1. At the bottom of the Class Lists panel on the left, click New Class.
  2. In the Class Name field, type a new class name and click OK.
  3. Add learners to the new class by selecting All Students in the Class List. Then, click and drag the learners that you want to assign to your new class from the Students list to the new class.

To delete a class, do the following:

  1. In the Class List, select the class you want to delete.
  2. At the bottom of the Class Lists panel on the left, click Delete Class. A message appears asking if you are sure you want to delete the class.
  3. Click Yes to confirm that you want to delete the class you selected.

To add a new learner, do the following:

  1. Click New Student.
  2. Enter the learner's name and click OK. The new name appears in the class list.

To delete a learner, do the following:

  1. In the list of learners, select the name of the learner you want to delete.
  2. Click Delete Student. A message appears asking if you are sure you want to delete the learner.
  3. Click Yes to confirm that you want to delete the learner from the list.

    NOTE: If you click Yes and do not have a name selected, Teacher Central deletes the name at the top of the list.

Tools, Pronunciation in Teacher Central

Display the Pronunciation window where you can add a word to the Pronunciation Dictionary, change the pronunciation of a word or delete a word.

To add a new word to the Pronunciation Dictionary:

  1. In the Tools menu, select Pronunciation.
  2. Click the Special Words tab to add a word
    OR
    Click the Abbreviations tab to add an abbreviation.
  3. Click Add. The New Entry window opens.
  4. In the Key field, type the word or abbreviation you want spoken (pronounced) correctly.
  5. In the Translation field, type the word phonetically—spell it the way it sounds. For example, if the key word is Triceratops, spell it phonetically—tri sara tops. This will be how the word is pronounced when spoken.
  6. Click Speak next to the Translation field to hear how your Translation spelling sounds.
  7. Click OK to return to the Pronunciation window.
  8. Click OK to return to the program with your changes.

To edit the pronunciation of a word in the Pronunciation Dictionary, do the following:

  1. In the Tools menu, select Pronunciation.
  2. Click the Special Words tab to find the word to change
    OR
    Click the Abbreviations tab to find the abbreviation to change.
  3. Select the word or abbreviation for which you want to change the pronunciation.
  4. Click Edit. The Edit Entry window opens.
  5. In the Translation field, change the phonetic spelling of the word—spell it the way it sounds.
  6. Click the second Speak to hear how your Translation spelling sounds. Try different spellings until the word is pronounced correctly.
  7. Click OK to return to the Pronunciations window.
  8. Click OK to return to the program with your changes.

To delete a Word from the Pronunciation Dictionary, do the following:

  1. In the Tools menu, select Pronunciation.
  2. Click the Special Words tab to find the word to delete
    OR
    Click the Abbreviations tab to find the abbreviation to delete.
  3. Select the word or abbreviation you want to remove and click Delete.
  4. Click OK to return to the program with your changes.

Tools, Teacher Password in Teacher Central

  1. In the Tools menu, select Teacher Password. The Change Password window opens.
  2. In the Old password field, type your current password.
  3. In the Type New Password field, type a new password.
  4. In the Re-Type New Password field, type the new password again and click OK.

Tools, User Dictionary in Teacher Central

  1. In the Tools menu, select User Dictionary.
  2. Do one of the following to use the User Dictionary:

To add an entry to the User Dictionary, do the following:

  1. Select the word that is below where you want your entry to appear. If this is the first word being added, skip this step.
  2. Click Add. The Add window opens.
  3. Type the word you want to add to the dictionary.
  4. Click OK. The new word appears above the selected entry.
  5. Click OK to close the User Dictionary.

To edit an entry in the User Dictionary, do the following:

  1. Select the word that you want to edit.
  2. Click Edit. The Edit window opens.
  3. Enter your change.
  4. Click OK. Your changed word appears in the User Dictionary.
  5. Click OK to close the User Dictionary.

To delete an entry from the User Dictionary, do the following:

  1. Select the word you want to delete.
  2. Click Delete. The Delete Word message opens asking if you are sure you want to delete the selected word.
  3. Click Yes to confirm that you want to delete the selected word.
  4. Click OK to close the User Dictionary.

Tools, Create Backup in Teacher Central

  1. In the Tools menu, select Create Backup. A message appears letting you know that you are about to back up teacher names and passwords, lists of learners and learner profiles.

    NOTE: You need to back up Assignment Templates and learners' work with a separate backup system.

  2. Read the message and click OK. The Choose a file window opens.
  3. In the Save in drop-down list, choose a location for the backup copy.
  4. In the File name field, either accept the default name or type a new name for the backup copy.
  5. Click Save.

Tools, Restore Backup in Teacher Central

  1. In the Tools menu, select Restore Backup. The Choose a file window opens.
  2. In the Look in field, select the location of the backup copy you want to restore.
  3. In the field below the Look in field, select the backup file to restore.
  4. Click Open. The data from the date of the backup is restored on your computer.

Help Menu in Teacher Central

Help, Help in Teacher Central

Get help on using Read:OutLoud Bookshare Edition features.

Student Central

Student Central is available only if you are signed in as a learner. In Student Central, you can:

  • Create a new document.
  • Open an assignment created by a teacher.
  • Work on an existing document.
  • Delete your own work.
  • Search for a document you created.

Open Your Work

The Assignment Templates folder in the Document list contains the Assignments Templates created by a teacher. The My Work folder contains the documents created or modified by a learner.

  • In the Document – Existing Work list, double-click the document name.

Menus in Student Central

Menus are found at the top of the screen. Some commands in the menus can also be used by clicking a button on the toolbar.

File Menu in Student Central

File, New (Document) in Student Central

  1. On the toolbar, click Read:OutLoud.
    OR
    In the File menu, select New and then Read:OutLoud.
  2. Open your book and create an outline.
  3. On the toolbar, click Save. The Save As window appears.
  4. In the NAME field, type a name for your document and click Save.

    NOTE: If you are not signed in, your document is saved in location of the last file you opened. If you are signed in, your document is saved in Student Central. If you want to change the default location click Browse (the ellipses button), select a different location and click OK.

File, Quit/Exit in Student Central

  • On the Student Central toolbar, click Quit/Exit
    OR

    In the File menu, select Quit/Exit.

Edit Menu in Student Central

Edit, Delete in Student Central

In Student Central, you can delete any documents in the My Work folder. You cannot delete Assignment Templates in the Assignment Templates folder.

  1. In the My Work folder, select the document that you want to delete.
  2. In the Edit menu, select Delete. A message appears asking you if you want to delete the selected document.
  3. If you are sure you want to remove the document, click Yes
    OR

    If you want to keep the document, click No.

Help Menu in Student Central

Help, Help in Student Central

Get help on using Read:OutLoud Bookshare Edition features.

Menus in Read:OutLoud Bookshare Edition

File Menu

File, New

  1. In the File menu, select New.
  2. Find your book and click Open.
  3. Begin to create your work.
  4. When you are finished, save and close your work or exit the program.

File, Open Student Central

If you are signed in, the Student Central screen appears. If you are not signed in, the Sign In window appears; select your name and click OK to open the Student Central screen. See the Sign In to Teacher Central or Student Central section in this guide for step-by-step procedures.

File, Sign In

Allows you to sign in as a learner. See the Sign In to Teacher Central or Student Central section in this guide for step-by-step procedures.

File, Open

  1. In the File menu, select Open.
  2. Find the folder with your file in it. The file should end in .asn, .djs or .opf.
  3. Select the file name and click Open.

    NOTE: If you are opening a .djs file that is connected to a DAISY book, you need to find and open that book separately.

File, Close

  1. In the File menu, select Close. If you have not saved the document before trying to close it, a message appears asking if you want to save your changes. If you have saved the changes before, your document is saved with the same file name.
  2. If you have not yet named your document and want to save it, click Yes. The Save As window opens.
  3. In the Save As window, enter a name for your document and click Save.

    NOTE: If you are not signed in, your document is saved in location of the last file you opened. If you are signed in, your document is saved in Student Central. If you want to change the default location click Browse (the ellipses button), select a different location and click OK.

File, Save

Save your work. If you have saved your work before, saving it again replaces the old copy of your work with the new copy. If you have not saved your work yet, a window opens asking you for a file name.

  1. On the toolbar, click Save
    OR

    In the File menu, select Save. If you have saved your work before, you are finished saving.
  2. If you have not yet named your work, the Save As window opens.
  3. In the NAME field, type a name for your work and click Save.

    NOTE: If you are not signed in, your document is saved in location of the last file you opened. If you are signed in, your document is saved in Student Central. If you want to change the default location click Browse (the ellipses button), select a different location and click OK.

File, Save As

Save your work with a new name. If you saved your work before with another name, you will keep both copies of your work.

  1. In the File menu, select Save As. The Save As window opens.
  2. In the NAME field, type your new name for your work and click Save.

    NOTE: If you are not signed in, your document is saved in location of the last file you opened. If you are signed in, your document is saved in Student Central. If you want to change the default location click Browse (the ellipses button), select a different location and click OK.

File, Print Preview

Look at the entire outline (and notes, if any) on screen before you send it to the printer. The way the outline appears in Print Preview is the way it will appear on paper.

  1. In the File menu, select Print Preview. The first page of your printout appears.
  2. When you have finished looking at the print preview, click Cancel in the Print Preview window to close the window.

NOTE: If your document is on more than one page, you can look at all of the pages before sending the document to the printer or closing the window. To see the next page, click Next. To see the previous page, click Previous page.

File, Print One

  • On the toolbar, click Print One
    OR

    In the File menu, select Print One. Your outline and notes print.

File, Print

  1. In the File menu, select Print. The Print Options window opens.
  2. Place a check in the check boxes to select the items you want to print.
  3. Click Print. Your selected items are sent to the printer.

    NOTE: If you chose to print Text and your book is more than 30 pages, you will see a message saying you are about to print a large book that exceeds 30 pages. If you want to continue, click Print. In the Print window, you can select the number of pages to print in the Pages field (e.g., to print up to page 10, type 1-10 in the field). If you change your mind and do not want to print your text, click Cancel.

File, Recent Files

Show the last five documents you opened in a menu. If you have opened fewer than five documents, only that number of documents displays.

  • To open a recently opened document, in the File menu, select Recent File and then the file name. The file opens.

File, Quit/Exit

Close any open documents and then exit the program.

  1. In the File menu, select Quit/Exit.

    NOTE: If you have saved your work immediately before selecting File, Quit/Exit, your work is saved with the same file name.

  2. If you are working on a document you have opened before and made changes, the Save Changes window opens. Click Yes to save your work.
  3. If you are working on a new document and have not yet named your work, the Save As window opens asking you to enter a file name for your work.
  4. In the NAME, type a name for your work and click Save.

    NOTE: If you are not signed in, your document is saved in location of the last file you opened. If you are signed in, your document is saved in Student Central. If you want to change the default location click Browse (the ellipses button), select a different location and click OK.

Edit Menu

Edit, Undo

  • Cancel your last action.

Edit, Redo

  • Re-do the last action that you undid.

Edit, Cut

  1. Select the text to be cut.
  2. In the Edit menu, select Cut. The selected item is removed from your work, but available to paste in another location.

Edit, Copy

  1. Select the text to be copied.
  2. In the Edit menu, select Copy. The selected item is copied from your work, leaving the original text untouched. Your copied item is available to Paste in another location.

Edit, Paste

Place cut or copied selection in your work at the cursor.

  1. Cut or copy text from your work.
  2. Place your cursor in the location where you want to paste it.
  3. In the Edit menu, select Paste.

Edit, Clear

Remove selected text from your work.

  1. Select the text to clear from your work.
  2. In the Edit menu, select Clear.

Edit, Find

  1. In the Edit menu, select Find.
  2. In the Find what field, type the word or phrase you want to find and click Find Next.
  3. To find the next occurrence of the word, click Find Next again.
  4. To hear what you typed, click the Speak button next to the Find what field.
  5. When you are finished, click Cancel.

Edit, Remove eText Tab

  1. Click the tab of the document you want to remove.
  2. In the Edit menu, select Remove eText Tab.
  3. Click OK to remove the eText tab content from your document.

View Menu

View, Show/Hide Locked Text

See comments and directions your teacher has placed in your outline, or hide them when you just want to look at what you have written. You can tell if text is locked because it is yellow.

View, Show/Hide Toolbar

Show or hide the toolbar at the top of your screen, just below the menus.

View, Simple/Advanced Toolbar

Switch between the Simple toolbar and the Advanced toolbar. The Simple toolbar contains fewer icons for the most commonly used functions. The Advanced toolbar contains icons for more functions.

View, Small/Large Toolbar

Switch between displaying the icons on the toolbar as small or large.

NOTE: If you are using the Advanced toolbar, you will not see all the icons on the screen if you choose to view your toolbar as Large. The icons that do not appear will display below the toolbar when you click the right arrow at the right end of the toolbar. Or, you can select Small/Large Toolbar in the View menu to display all icons on one row.

View, Map View

Show the Map View. The map is a different way to look at your outline. It helps you to see how you have organized the information in your work.

  • In the View menu, select Map View
    OR
    On the Advanced toolbar, click Map View.

    NOTE: To display the Advanced toolbar, select Simple/Advanced Toolbar in the View menu. Then, select Small/Large Toolbar in the View menu to see all the icons on the toolbar.

View, Slide Bar

Display different widths for the eText and outline panels.

View, Next Tab

Show the contents of the tab to the right of the current tab below the menu. When you reach the last tab, selecting Next Tab returns to the beginning.

Insert Menu

Insert, New Note

  1. In the outline panel on the right, click the subtopic you want your note attached to.
  2. On the toolbar, click New Note
    OR

    In the Insert menu, select New Note. The Notes window opens.
  3. Type your note.
  4. Click OK. Your new note appears below the subtopic you selected.

Insert, New Subtopic

Refine your outline by creating your very own subtopics.

  1. Highlight the subtopic below which you want your new subtopic to appear.
  2. In the Insert menu, select New Subtopic.
  3. In the new blank subtopic, type your text.

Insert, Add eText

  1. In the Insert menu, select Add eText.
  2. In the Add eText Book window, select the book you want to include. The book file name ends in .opf.
  3. Click Open.

Insert, Capture Web Page

Bring content from a Web page into Read:OutLoud Bookshare Edition as an eText tab.

  1. Click the Web tab. (The default Web page is Bookshare.)
  2. In the Address field, type the Internet address of the Web page you want to capture.
  3. Click Go. The Web page opens in the eText panel in the Web tab.

    NOTE: If you want to change the default home page from Bookshare to the page you just opened, click Set as Home Page.

  4. To capture the Web page in its own tab, in the Insert menu, select Capture Web Page.

Outline Menu

Outline, Highlight Eraser

Delete the topic that is selected in the eText tab.

  1. In the eText tab, select a highlighted topic. The topic is highlighted in the outline to the right.
  2. On the toolbar, click Highlight Eraser
    OR

    In the Outline menu, select Highlight Eraser. A message appears asking if you are sure you want to delete the selected topic.
  3. Click Yes. The topic is removed from the outline and the highlight is removed from the eText tab.

Outline, Green Highlighter

Create a green Level 1 subtopic for your outline.

  1. In your outline, click the subtopic below which you want to place the new green Level 1 topic.
  2. In your eText document, highlight the text you want to use to create a green Level 1 subtopic.
  3. On the toolbar, click Green Highlighter
    OR

    In the Outline menu, select Green Highlighter.

    The highlighted text automatically creates a green Level 1 subtopic in your outline.

Outline, Yellow Highlighter

Create a yellow Level 2 subtopic for your outline. The Yellow Highlighter is available only if you are adding detail to a green Level 1 subtopic.

  1. In your outline, click a green Level 1 subtopic to select it.
  2. In your eText document, highlight the text you want to use to create a yellow Level 2 subtopic for the green Level 1 subtopic you selected.
  3. On the toolbar, click Yellow Highlighter
    OR

    In the Outline menu, select Yellow Highlighter.

    The highlighted text automatically creates a yellow Level 2 subtopic in your outline.

NOTE: The Yellow Highlighter is gray and is not available until a green Level 1 topic has been created.

Outline, Red Highlighter

Create a red Level 3 subtopic for your outline. The Red Highlighter is only available if you are adding detail to a yellow Level 2 subtopic.

  1. In your outline, click a yellow Level 2 subtopic to select it.
  2. In your eText document, highlight the text you want to use to create a red Level 3 subtopic for the yellow Level 2 subtopic you selected.
  3. On the toolbar, click Red Highlighter
    OR

    In the Outline menu, select Red Highlighter.

    The highlighted text automatically creates a red Level 3 subtopic in your outline.

NOTE: The Red Highlighter is gray and not available until a yellow Level 2 subtopic has been created.

Outline, ReHighlight

Change the text in a subtopic by replacing it with new text from one of your eText documents.

  1. In your outline, click to select the subtopic you want to change.
  2. In your eText document, highlight the new text you want to place in the selected subtopic.
  3. On the toolbar, click ReHighlight
    OR

    In the Outline menu, select ReHighlight.

    The text that you had in the subtopic is replaced with the new text that you highlighted.

Outline, Outdent

Move a subtopic one level to the left, or up a level. For example, when you outdent a yellow Level 2 subtopic, it becomes a green Level 1 subtopic.

  1. In your outline, click a subtopic to select it.
  2. On the toolbar, click Outdent
    OR

    In the Outline menu, select Outdent. Your subtopic is moved one level to the left.

NOTE: When you outdent a subtopic, any subtopics to the topic level you outdent stay with the subtopic you outdented and are also outdented one level.

Outline, Indent

Move a topic one level to the right, or down a level. The indented topic becomes a subtopic of the subtopic above it. For example, when you indent a green Level 1 topic, it becomes a yellow Level 2 subtopic.

  1. In your outline, click a subtopic to select it.
  2. On the toolbar, click Indent
    OR

    In the Outline menu, select Indent. Your subtopic is moved one level to the right.

NOTE: A subtopic can be indented only if there is a higher-level subtopic above it.

Outline, Move Up

Move a selected item up by one line.

  1. In your outline, click a subtopic to select it.
  2. In the Outline menu, select Move Up.

Outline, Move Down

Move a selected item down by one line.

  1. In your outline, click a subtopic to select it.
  2. In the Outline menu, select Move Down.

Outline, Add Outline

Add subtopics from another Outline Template to the bottom of an outline.

  1. Click to place your cursor anywhere in the outline view.
  2. In the Outline menu, select Add Outline.
  3. Click to select an Outline Template and click OK.

Text Menu

Text, Font

The font changes only for your outline and notes; your book does not change.

  1. Place your cursor anywhere in the text.
  2. In the Text menu, select Font.
  3. In the Font window, click to select a font from the list on the left side of the window. Click to choose a font size in the panel on the right side of the window. In the Sample box at the bottom of the dialog, you see how your new font looks.
  4. Click OK.

Text, Set Colors

  1. In the Text menu, select Set Colors.
  2. If you want to change the color of the background, select Background Color on the left side and then click a color in the Selected Color list
    OR
    If you want to change the color of the text, select Text Color on the left side and then click a color in the Selected Color list
    OR
    If you want to change the color of the highlighted text, select Selection Color on the left side and then click a color in the Selected Color list.

    NOTE: If you don't see the color you want to use, click More Colors to see other additional colors from which you can choose.

  3. Click OK.

Speech Menu

The Speech menu lets you decide when you want your computer to speak, what should be spoken and what to repeat. You also have the ability to phonetically correct pronunciation of selected words.

Speech, Turn Speech On/Off

Turn all speech options off or on.

Speech, Speak Toolbar and Dialog Boxes

Speak the toolbar button name when the mouse pointer is placed over the button.

Speech, Highlight Word by Word

Individual words highlight as they are spoken.

Speech, Speak

Speak highlighted text.

  1. Highlight the text you want to speak.
  2. On the toolbar, click Speak
    OR

    In the Speech menu, select Speak. Your highlighted text is spoken aloud.

Speech, Voice Settings

Change and test voice, rate (speed), pitch and speech volume.

  1. In the Speech menu, select Voice Settings.
  2. Select the voice settings you want. Each time you change a voice, you hear a sample of your chosen voice with your settings.
  3. Click OK to return to your work with your changes.

Speech, Pronunciations

Add or correct pronunciation of words and abbreviations.

  1. In the Speech menu, select Pronunciations.
  2. Add, edit or delete word(s) in the Pronunciation Dictionary. For the procedures, see the following topics.

Add a New Word to the Pronunciation Dictionary

Add a word or abbreviation to the Pronunciation Dictionary to have it pronounced correctly.

Learners and teachers can use the Pronunciation Dictionary found in the Speech menu. Only teachers can use the same Pronunciation Dictionary found in the Tools menu in Teacher Central.

  1. In the Speech menu, select Pronunciations.
    OR
    In the Teacher Central Tools menu, select Pronunciation.
  2. Click the Special Words tab to add a word
    OR
    Click the Abbreviations tab to add an abbreviation.
  3. Click Add. The New Entry window opens.
  4. In the Key field, type the word or abbreviation you want spoken (pronounced) correctly.
  5. In the Translation field, type the word phonetically—spell it the way it sounds. For example, if the key word is Triceratops, spell it phonetically—tri sara tops. This will be how the word is pronounced when spoken.
  6. Click Speak next to the Translation field to hear how your Translation spelling sounds.

NOTE: If the word is not pronounced correctly, try different spellings until the word is pronounced the way you want it to be spoken.

  1. Click OK to return to the Pronunciation window.
  2. Click OK to return to the program with your changes.

Edit the Pronunciation of a Word in the Pronunciation Dictionary

  1. In the Speech menu, select Pronunciations.
    OR
    In the Teacher Central Tools menu, select Pronunciation.
  2. Click the Special Words tab to find the word to change
    OR
    Click the Abbreviations tab to find the abbreviation to change.
  3. Select the word or abbreviation for which you want to change the pronunciation.
  4. Click Edit. The Edit Entry window opens.
  5. In the Translation field, change the phonetic spelling of the word—spell it the way it sounds.
  6. Click the second Speak to hear how your Translation spelling sounds.
  7. Try different spellings until the word is pronounced correctly.
  8. Click OK to return to the Pronunciations dialog.
  9. Click OK to return to the program with your changes.

Delete a Word from the Pronunciation Dictionary

  1. In the Speech menu, select Pronunciations.
    OR
    In the Teacher Central Tools menu, select Pronunciation.
  2. Click the Special Words tab to find the word to delete
    OR
    Click the Abbreviations tab to find the abbreviation to delete.
  3. Select the word or abbreviation you want to remove.
  4. Click Delete.
  5. Click OK to return to the program with your changes.

Speech, Auditory Cues

Auditory Cues consist of parts of a book that are not part of the content. The following are the Auditory Cues that are spoken: You can choose not to have them spoken:

  • Title
  • Author
  • Page Number
  • Image (when you click a picture, text is spoken)
  • Table
  • Quote
  • Code Sample

To turn off an option:

  • In the Auditory Cues drop-down menu, click the option you do not want to have spoken. The checkmark is removed to show that it is not selected.

Tools Menu

Tools, Dictionary

While you are reading a book aloud, you may hear an unfamiliar word. You can look up the definition in the Google.com Dictionaryä before continuing to read so you have a clearer understanding of the passage. You can do this all without leaving the program.

  1. Click the word you want to look up.
  2. On the Advanced Toolbar, click Dictionary
    OR
    In the Tools menu, select Vocabulary. The Web tab next to the tab for your book opens the Google.com Dictionary.

    NOTE: To display the Advanced toolbar, select Simple/Advanced Toolbar in the View menu. Then, select Small/Large Toolbar in the View menu to see all the icons on the toolbar.

  3. Read the definition aloud by selecting the text and clicking Speak on the toolbar.
  4. Return to your book by clicking the book’s tab below the toolbar.

Tools, Bibliographer

Create a bibliography of the references (sources) you used in your work. Then, link your notes to their references.

  1. On the Advanced toolbar, click Bibliographer
    OR

    In the Tools menu, select Bibliographer.

    NOTE: To display the Advanced toolbar, select Simple/Advanced Toolbar in the View menu. Then, select Small/Large Toolbar in the View menu to see all the icons on the toolbar.

  2. In the Bibliographer window, create your bibliography and link notes to their references.
  3. Click OK to save your changes and return to your work.

Window Menu

The Window menu lets you switch between open documents. All currently open documents are listed in the menu. To switch to a particular document, select it from the Window menu.

Help Menu

Help

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Speech Abbreviations

When Read:OutLoud Bookshare Edition speaks, it recognizes common abbreviations and speaks them correctly. For example, when you type the word "Mr." the computer speaks the word "mister." Following is a list of the abbreviations that Read:OutLoud Bookshare Edition recognizes.

Abbreviation Spoken as ...
a.c. air conditioning
A.D. AD
a.k.a. also known as
a.m. AM
A.M. AM
A.P. AP
A.R. AR
AC alternating current
AL Alabama
Ala. Alabama
Alas. Alaska
Alta. Alberta
anon. anonymous
Apr. April
apt. apartment
AR Arkansas
Ariz. Arizona
Ark. Arkansas
ASAP as soon as possible
assn. association
assoc. association
asst. assistant
atm. atmosphere
attn. attention
ave. avenue
Ave. avenue
AZ Arizona
Abbreviation Spoken as ...
B. B
b. B
B.A. BA
B.C. BC
B.S. BS
BC British Columbia
Bldg. Building
Blvd. boulevard
bp boiling point
BP blood pressure
bro. brother
bros. brothers
BSA Boy Scouts of America
bsh. bushel
Abbreviation Spoken as ...
c. C
C. C
C.D.T. Central Daylight Time
C.E.O CEO
C.I.A. Central Intelligence Agency
C.J. chief justice
C.P.A. CPA
C.P.U. CPU
C.S.T. Central Standard Time
CA California
cal calorie
Cal . California
Calif. California
Can. Canada
capt. captain
cc. chapters
CDT Central Daylight Time
cg centigram
cm centimeters
CO Colorado
Co. Company
Colo. Colorado
Conn. Connecticut
contd. continued
Corp. corporation
cos cosine
cosec cosecant
Cr. credit
csc cosecant
CST Central Standard Time
CT Connecticut
ctn. carton
cu cubic
cu. cubic
Abbreviation Spoken as ...
D. D
d. D
D.C. DC
D.J. DJ
DC District of Columbia
DE Delaware
Dec. December
deg. degree
Del. Delaware
Dept. Department
dia. diameter
diam. diameter
Dir. director
Dist. district
DJ DJ
doz. dozen
Dr. doctor
dz. dozen
Abbreviation Spoken as ...
E East
E. E
e. E
E.D.T. Eastern Daylight Time
E.S.T. Eastern Standard Time
ea. each
EDT Eastern Daylight Time
ENE east-northeast
ER emergency room
ESE east-southeast
esp. especially
EST Eastern Standard Time
est. established
etc. et cetera
Abbreviation Spoken as ...
F Fahrenheit
F. F
f. F
Feb. February
fl fluid
FL Florida
Flor. Florida
Fr. French
Fri. Friday
ft. feet
fth. fathom
fur. furlong
FYI for your information
Abbreviation Spoken as ...
g gram
G. G
g. G
G.B. Great-Britain
GA Georgia
Ga. Georgia
gal. gallon
gm gram
gtd. guaranteed
Abbreviation Spoken as ...
H. H
h. h
H.S. high school
hf high frequency
hgt. height
HI Hawaii
Hon. honorable
hp horsepower
Hq. Headquarters
hr hour
hr. hour
hrs hours
hrs. hours
HS high school
ht height
Hts. Heights
Hwy. highway
hwy. highway
Hz Hertz
Abbreviation Spoken as ...
I. I
i. I
i.e. IE
IA Iowa
Ia. Iowa
ID Idaho
Id. Idaho
ie IE
IL Illinois
Ill. Illinois
IN Indiana
in. inch
Inc. incorporated
Ind. Indiana
intl. international
IRS Internal Revenue Service
is. island
Is. island
isth. isthmus
Abbreviation Spoken as ...
J. J
j. J
Jan. January
Jr. junior
jr. junior
Jul. July
Jun. June
JV junior varisty
Abbreviation Spoken as ...
k karat
K karat
K. K
k. K
Kans. Kansas
Ken. Kentucky
kg kilogram
kg. kilogram
km kilometer
km. kilometer
KS Kansas
kW kilowatt
kWh kilowatt-hour
KY Kentucky
Ky. Kentucky
Abbreviation Spoken as ...
l liter
L liter
L. L
l. L
LA Los Angeles
La. Louisiana
lat. latitude
lb. pound
lm lumen
Ln. lane
long. longitude
lt. lieutenant
Ltd Limited
Ltd. Limited
Abbreviation Spoken as ...
m meter
M. M
m. M
M.A. MA
M.B.A MBA
M.D. MD
M.Ed. Master of Education
M.F.A. Master of Fine Arts
M.L.S. Master of Library Science
m.p.g. miles per gallon
m.p.h. miles per hour
M.S. MS
M.S.T. Mountain Standard Time
M.T. Mountain Time
MA Massachusetts
Maj. major
Man. Manitoba
Mar. March
Mass. Massachusetts
max. maximum
MB Manitoba
MD Maryland
Md. Maryland
Mdm. Madam
mdse. merchandise
ME Maine
Me. Maine
mfd. manufactured
mg milligram
MI Michigan
MIA missing in action
Mich. Michigan
min minute
min. minute
Minn. Minnesota
misc. miscellaneous
Miss. Mississippi
ml milliliter
Mlle. Mademoiselle
mm millimeter
mm. millimeter
MM. Messieurs
Mme. Madame
Mmes. Mesdames
MN Minnesota
MO Missouri
Mo. Missouri
mo. month
Mon. Monday
Mont. Montanta
mos. months
mpg miles per gallon
mph miles per hour
Mr. mister
Mrs. missus
ms millisecond
MS Mississippi
Ms. mizz
msec millisecond
Msgr. Monsignor
MST Mountain Standard Time
MT Montana
MVP most valuable player
MW megawatt
Abbreviation Spoken as ...
N north
N. N
n. N
N.C. North Carolina
N.D. North Dakota
N. Dak. North Dakota
N.H. New Hampshire
N.J. New Jersey
N.M. New Mexico
N. Mex. New Mexico
N.S. Nova Scotia
N.W.T. Northwest Territories
n. wt. net weight
N.Y. New York
natl. national
NB New Brunswick
NC North Carolina
ND North Dakota
NE Nebraska
Nebr. Nebraska
Nev. Nevada
Newf. Newfoundland
NF Newfoundland
Nfld. Newfoundland
NH New Hampshire
NJ New Jersey
NM New Mexico
NNE north-northeast
NNW north-northwest
no. number
No. number
nos. numbers
Nos. numbers
NS Nova Scotia
ns nanosecond
nsec nanosecond
nt. wt. net weight
NV Nevada
NW northwest
NY New York
NYC New York City
NYSE New York Stock Exchange
Abbreviation Spoken as ...
O. O
o. O
O.K. OK
O.R. operating room
Oct. October
OD overdose
OH Ohio
OK Oklahoma
Okla. Oklahoma
ON Ontario
Ont. Ontario
OR Oregon
Or. Oregon
Ore. Oregon
oz ounce
oz. ounce
Abbreviation Spoken as ...
P.D.T. Pacific Daylight Time
P.E. physical education
P.E.I. Prince Edward Island
p.m. PM
P.M. PM
P.O. post office
P.O.W. prisoner of war
P.R. Puerto Rico
P.S.T. Pacific Standard Time
P.T. Pacific Time
P.T.A. PTA
PA Pennsylvania
Pa. Pennsylvania
pat. patent
PC personal computer
pct. percent
PDT Pacific Daylight Time
PE Prince Edward Island
Penn. Pennsylvania
Penna. Pennsylvania
pfd. preferred
Ph.D. PHD
pkg. parking
pkwy. parkway
Pkwy. parkway
Pl. place
PO post office
pop. population
POW prisoner of war
ppd. postpaid
PR Puerto Rico
Pres. president
Prof. professor
PST Pacific Standard Time
PT Pacific Time
pty. proprietary
PWA Public Works Administration
Abbreviation Spoken as ...
Q. Q
q. Q
qt quart
qt. quart
QU Quebec
Que. Quebec
Abbreviation Spoken as ...
r radius
R&B rhythm and blues
R. R
r. R
R.I. Rhode Island
R.I.P. rest in peace
R.R. railroad
rd rod
Rd. road
RDA recommended daily allowance
rep. representative
Rep. representative
reqd. required
rev. revision
RI Rhode Island
RN registered nurse
ROI return on investment
RR railroad
Rt. route
Rte. route
RV recreational vehicle
rwy. railway
ry. railway
Abbreviation Spoken as ...
S south
S. S
s. S
S.C. South Carolina
S. Dak. South Dakota
S.E. southeast
S.W. southwest
Sask. Saskatchewan
Sat. Saturday
SC South Carolina
SD South Dakota
SE southeast
Sen. Senator
Sep. September
Sept. September
SK Saskatchewan
SLC Salt Lake City
so. southern
So. southern
Soc. society
Sq. square
Sr. senior
sr. senior
SSE south-southeast
SSW south-southwest
ST Standard Time
St. street
Sun. Sunday
Supt. superintendent
SW southwest
Abbreviation Spoken as ...
T. T
t. T
tan tangent
tbs. tablespoon
tbsp. tablespoon
Tenn. Tennessee
Terr. Terrace
Tex. Texas
Thu. Thursday
Thurs. Thursday
TLC tender loving care
TM trademark
TN Tennessee
tn. ton
tnpk. turnpike
tpk. turnpike
Treas. Treasurer
tsp. teaspoon
Tue. Tuesday
Tues. Tuesday
TVA Tennessee Valley Authority
TX Texas
Abbreviation Spoken as ...
u. U
U. U
U.K. United Kingdom
U.N. United Nations
U.S. United States
U.S.A. United States of America
ult. ultimate
UN United Nations
Univ. University
USA United States of America
UT Utah
Ut. Utah
UV ultraviolet
Abbreviation Spoken as ...
V volt
V. V
v. V
V.I. Virgin Islands
V.P. vice-president
VA Virginia
Va. Virginia
VI Virgin Islands
VP vice-president
vs. versus
VT Vermont
Vt. Vermont
Abbreviation Spoken as ...
W. W
w. W
w.p.m. words per minute
W. Va. West Virginia
W.W.I. World War One
W.W.II. World War Two
w/o without
WA Washington
Wash. Washington
Wed. Wednesday
WH watt-hour
whsle. wholesale
WI Wisconsin
Wis. Wisconsin
wk. week
WNW west-northwest
wpm words per minute
WSW west-southwest
wt. weight
WV West Virginia
WW I World War One
WW II World War Two
WY Wyoming
Wyo. Wyoming
Abbreviation Spoken as ...
X. X
x. X
Abbreviation Spoken as ...
Y. Y
y. Y
Y.T. Yukon Territory
yd yard
yr. year
YT Yukon Territory
Abbreviation Spoken as ...
Z. Z
z. Z